Can I store old meeting minutes electronically?
Many organisations which have been established for a number of years will have records such as meeting minutes dating back to the year of foundation. Not only are these documents valuable historically but they are also unique and irreplaceable.
So how can these archive records be preserved and safeguarded from damage or destruction? The answer is to store them electronically. The original paper records can be scanned and converted into electronic images, either in house using your own resources or by outsourcing the work to a document scanning bureau.
An additional benefit of scanning old meeting minutes is that they can then be made available for viewing via the organisation’s website. This is particularly relevant for public bodies such as Parish Councils as they can publish all their information for members of the public to access.