How can we process purchase invoices quicker and more efficiently?
Processing purchase invoices manually is time consuming, costly and prone to error. The problems are further compounded when an organisation has multi-site locations, invoices go missing between offices and staff have to waste even more time searching through paper files.
The simplest and most cost effective way to process invoices is to use an automated invoice processing solution. Purchase invoices received in paper format can be scanned as soon as they arrive and the data extracted and uploaded to the accounts system. Invoices sent by email can be saved directly into the system without having to print a copy. Next, using workflow, the approvers are automatically notified by email with a link to the invoice, allowing them to approve, query or reject it on screen.
Using an invoice processing solution means that paper copies no longer need to be filed, saving on labour and storage costs and payments are made on time thus avoiding any late payment penalties. The invoices can be viewed and approved on screen at any location, original copies don’t get lost and audit reports can be produced automatically.