How can we safeguard our paperwork for Business Continuity?

Business Continuity is defined as ‘ the capability of the organisation to continue delivery of products or services at acceptable predefined levels following a disruptive incident.’

One of the most important and critical business asset for many organisations is its paperwork. Whether it is financial information, client files or HR records, the loss of this due to fire, flooding or theft, would have serious implications. The best way to protect paper files is to have them scanned and stored electronically. This can either be done in house or outsourced to a document scanning bureau.

Document scanning involves capturing an image of the page and applying search references for retrieval purposes. After the paperwork has been scanned it can either be confidentially shredded or put into offsite storage. If you have a document management system, documents which are generated by you can be saved directly into the system without having to print and scan. Emails and attachments can also be stored directly into the EDM system.

For further information on how to protect your business paperwork for Business Continuity please call The IPC Group on 08081 45 46 47.