What factors determine how document scanning costs are calculated?

Document scanning prices can vary as they are dependent on the complexity of the work. Most scanning bureaux offer a time based service so the longer it takes to prepare, scan and index paperwork, the more it will cost.

The size of the paper can also influence the price. Large format scanning for example, maps and plans, will be more costly because a special scanner needs to be used and is more of a manual process rather than an automated one. If files are of mixed paper sizes this will also have some impact on cost.

The amount of preparation which needs to be done prior to scanning, for example, the removal of staples, treasury tags or paperclips is also taken into consideration as well as re-assembly, if required, post scanning.

Indexing is another determining factor when working out document scanning costs. If there are several fields to be completed manually, this will take longer than using data from a CSV file which can be extracted from a client’s IT system.

For further guidance on document scanning prices or for a quotation on costs to scan your paperwork, please click here or call the document management specialists, The IPC Group, on 08081 45 46 47.