What is document scanning software and how do I use it?

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Document scanning software is used with a document scanner to convert paper documents into images or electronic files. It allows the scanned images to be stored in a pre-defined structure using named electronic cabinets and multiple search references for ease of retrieval.

Document scanning software can also include additional tools such as document retention which controls the retention periods of various types of documents and automatically alerts the user when a destruction date is due. Another benefit of using document scanning software is that it gives you an audit trail which reports on all activity within the document management system and identifies documents which have been viewed, the viewer’s name and the date and time. Electronic notes are another feature of document scanning software and these give users the ability to attach comments to a document electronically, just as you would use a post it note.

To learn more about document scanning software please contact The IPC Group by clicking here or you can call us on 08081 45 46 47.

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