What is involved in document scanning?

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A professional document scanning company should be able to scan any type of record whether it is a paper document, photographic, microfilm or drawings. Books and magazines can also be scanned. There is no restriction on size and using the right equipment anything from A0 to A8 can be digitised.

Documents are prepared for scanning by removing staples, paperclips, post it notes etc. An image of the document is then captured using either a flatbed or ADF (automatic document feeder) scanner. Sometimes software is used to enhance the image if the quality of the original is poor. The images are then indexed so that they can be easily retrieved and finally, quality checked to ensure that the work has been carried out to the highest standards.

Scanned images can be in a number of formats such as TIFF, PDF or JPEG and files can also be made fully searchable by applying OCR (optical character recognition).

They can be delivered by various means such as CD and DVD or transferred direct to a company’s server using a VPN link.

Post scanning, paperwork can either be re-assembled and returned to the client or confidentially shredded if no longer required.

The IPC Group has extensive experience in the provision of document scanning services and offers free consultation for companies which are converting to electronic storage.

Please call us on 08081 45 46 47 and we shall be pleased to help.

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