Why should digital pen technology be used to produce property inventory reports?

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Property inventory reports record details of rented accommodation such as the type of property, fixtures and fittings in place, meter readings and decorative order etc. There are normally two reports produced – a check in and a check out report. Traditionally, property inventory reports are completed using pen and paper. The data then has to be typed up and entered into a system where reports can be produced. Needless to say, the whole process is time consuming and costly and vital evidence such as photographs can be lost.

Using a digital pen to complete these forms can give immediate efficiencies and cost savings. No new technology has to be learnt as the same methodology is used, i.e. pen and paper. A tenant’s signature can be written as before and digital photographs can be appended. Once complete, the data from the form can be instantly uploaded to a system at the offices of the Letting Agent or Housing Association and made available to the relevant people. A PDF image is captured as well as an XML file of the data which can be used to run reports. No typing is required, access to vital information is faster and money can be saved.

For further information on the application of digital pen technology please call The IPC Group on 08081 45 46 47.

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