Document Scanning Blogs

2013

A professional document scanning company should be able to scan any type of record whether it is a paper document, photographic, microfilm or drawings. Books and magazines can also be scanned. There is no restriction on size and using the right equipment anything from A0 to A8 can be digitised.

(comments: 0)

One of the major benefits of having an online purchase order system is that an administrator can strictly control who is able to access the system.

(comments: 0)

A digital pen can be used for a wide range of tasks but is most effective when applied to a structured form.

(comments: 0)

Many organisations have large volumes of HR files to be scanned but do not have the in house resource to do the scanning themselves.

(comments: 0)

Business Continuity is defined as ‘ the capability of the organisation to continue delivery of products or services at acceptable predefined levels following a disruptive incident.’

(comments: 0)

Many organisations use market research to stay ahead of their competitors and distribute customer surveys to gather the feedback they need.

(comments: 0)

A Contract Management System not only stores contracts in electronic format but also manages all the stages involved prior to selecting and appointing a supplier of goods or services.

(comments: 0)

Large format document scanning is a term used to describe the scanning of any paperwork larger than A4 right up to A0.

(comments: 0)

Many organisations still use paper copies of Proof of Delivery Notes and as they have to be kept for a number of years this presents a huge storage space issue.

(comments: 0)

Purchase order software gives businesses the ability to automate the processes involved in any purchasing transaction.

(comments: 0)

When organisations produce a business continuity plan they, generally, always ensure that their IT infrastructure is a prime consideration. What tend to get overlooked are archives of paperwork which play a critical role in the operation of the business. Moreover, paper is the most vulnerable of business assets as it is more at risk of damage or destruction by fire or floods.

(comments: 0)

To be realistic, a paperless office can probably never be realised but a ‘less paper’ office most certainly can be. However, there are several factors to consider when setting out to reduce the amount of paper generated and stored as there are several ways of achieving this.

(comments: 0)

There are several companies which specialise in the provision of Purchase Invoice Scanning Services in the UK and they usually operate a scanning bureau where the invoices can be sent to be scanned.

(comments: 0)

Document scanning involves a series of processes which must be carried out diligently if the best quality images are to be produced.

(comments: 0)

Contract management software is used to automate the processes involved in the selection and appointment of suppliers of goods and services. It facilitates the electronic storage of all documents  and uses workflow to route paperwork round an organisation to relevant personnel.

(comments: 0)

Many HR departments do not have sufficient staff available to scan their HR records and they also do not have the space to store them in paper format. So, what is the solution to this problem?

(comments: 0)

An online Purchase Order System allows purchase orders to be created electronically and is designed according to a set of rules which gives uniformity across any organisation.

(comments: 0)

The electronic pen, also known as the digital pen, is used to convert handwritten information into electronic data.

(comments: 0)

There are several reasons why organisations are choosing to store their paperwork electronically. Ease of access, security and space savings are but a few of them but how easy is it to actually convert documents into electronic format?

(comments: 0)

Processing the payment of invoices manually is time consuming and the larger the organisation the more of an issue it becomes. Delayed payments will make suppliers unhappy and could result in disrupted service which could cost a company dearly.

(comments: 0)

A document management system, unsurprisingly, is a computer system used to store and manage electronic documents. Many systems can also manage other kinds of electronic data such as films and photographs.

(comments: 0)

The legal profession is highly paper intensive and legal files have to be retained for long periods of time. Storing files in paper format takes up a lot of space and can be costly.

(comments: 0)

When it comes to document scanning, there are two options: you can either do it on site using your own resources or you can outsource the work to a company which specialises in the provision of document scanning services.

(comments: 0)

Many NHS Trusts now outsource their payroll and HR services to an external company which specialises in the provision of these services to the NHS.

(comments: 0)

Medical document scanning is a way of converting paper medical records into electronic format. There are many reasons for doing this and it is becoming an increasingly popular way of storing medical documentation.

(comments: 0)

An electronic contracts management system automates the processes involved in the management of supplier contracts. All documentation relating to the appointment of a supplier of goods or services is stored electronically and automated workflow rules ensure that no vital stages are overlooked during the selection process.

(comments: 0)

Form recognition software is used to automate the processing of forms. In essence, it ‘reads’ and extracts the data from the scanned image of a form and uploads it to a computer eliminating the need for manual data inputting. There is a verification stage when the data can be checked prior to being transferred and any queries resolved.

(comments: 0)

The NHS has once again recently hit the headlines for various reasons, one of them being the amount of paperwork which has to be completed for every patient receiving treatment. Not only is this time consuming for medical staff but also requires teams of administrative staff to input data from the paperwork and then file it away in the paper patient record.

(comments: 0)

Controlling purchasing activities within any organisation can be challenging. If the processes are paper based it is difficult to manage cash flow, monitor approvals and find relevant documentation for audit purposes.

(comments: 0)

If you work in the Cambridge area and have a problem finding storage space for your office paperwork, why not consider having it scanned so it can be stored electronically?

(comments: 0)

A digital pen is a device which captures the handwriting of a user and converts it into digital data.

(comments: 0)

‘Document scanning solutions’ is used to describe a range of services offered by a document scanning company. These services can vary from company to company but will include a bureau scanning service, data capture and form recognition solutions.

(comments: 0)

All office paperwork takes up a lot of storage space but large format documents such as maps and plans require even more space simply because of their size. The furniture used to store maps such as plan chests and filing cabinets occupies substantially more floor space than conventional filing cabinets.

(comments: 0)

Many logistics companies handle hundreds of Proof of Delivery notes every week and the larger the company, the more difficult it is to find space to store the vast volumes of paper. In some cases they are bundled into containers or cupboards making it impossible to find again should they be required.

(comments: 0)

Every organisation, whatever its size, will have HR records for its employees. For larger businesses, with a high number and high turnover of employees, finding storage space for HR files can be a problem, especially as they need to be kept for long periods of time.

(comments: 0)

The term digitisation is often used to describe the scanning of documents or the conversion of paper into electronic format. There are several ways of doing this dependent on budgets and resource availability.

(comments: 0)

A recent survey carried out by AIIM reports that a high percentage of organisations are still not managing their electronic records as efficiently as they should be. The controversial issue here is  that as the records are electronic, it is often seen as a task which should be carried out by the IT department. In reality, however, individuals within every department should be responsible for managing their own records.

(comments: 0)

Every business, regardless of size, needs to control costs and one way of doing this is by good management of purchasing activities.  One of the most efficient ways of ordering goods and services is to invest in an electronic purchase order system which will automate the purchasing processes from raising a purchase order through to reconciliation of the relevant invoices.

(comments: 0)

Many organisations use forms for collecting all kinds of data such as personal and product information, customer surveys and claims.

(comments: 0)

Document scanning prices can vary as they are dependent on the complexity of the work. Most scanning bureaux offer a time based service so the longer it takes to prepare, scan and index paperwork, the more it will cost.

(comments: 0)

Every organisation involved in the distribution of goods, either for their own products or for other companies, will have a fleet of vehicles and drivers delivering  to many locations. Each delivery will require a signature as proof that the goods have been accepted. The forms most commonly used for this are called proof of delivery notes and by the end of each day the drivers will bring back batches of these notes which then need to be processed.

(comments: 0)

Document scanning companies  operate a bureau scanning service for clients who wish to outsource the scanning of their business paperwork. Every process involved in the conversion of paper into electronic format is catered for from collection of the documents through to delivery of the data and even the confidential destruction of the paperwork if required.

(comments: 0)