Document Scanning Blogs

2014

Laboratory notebook scanning is usually carried out by a document scanning bureau. The main reason organisations have their laboratory notebooks scanned is to safeguard the information contained in them which, very often, is also their intellectual property.

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Scanning delivery notes enables companies to store them electronically rather than in paper format.

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Most document scanning companies will be able to provide an invoice scanning service and will collect the documents from you on an agreed regular basis.

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There are two options for carrying out HR Record scanning: the first is to do it in house, i.e. using your own equipment and staff and the second is to outsource the work to a document scanning bureau.

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Fragile and historical documents can consist of anything from university collections to personal or institutional documents from past generations. Examples include handwritten letters, birth certificates, newspaper clippings or old photographs.

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Form processing software is used to automate the capture of data from paper forms and enter it into a database. It is used to process large volumes of forms instead of having to manually input data which is both labour intensive and costly.

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Confidential document scanning is the scanning of highly sensitive material such as medical records, personnel files or even laboratory handbooks.

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Many organisations are now considering scanning their purchase invoices as a more efficient way of processing and storing them in paper format.

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Office document scanning services usually operate a bureau scanning facility where your office documents can be scanned.

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A large format document scanning service can convert documents which are larger than standard A4 size into electronic format. Special large format document scanners can scan up to A0 size documents and the service is normally provided in a bureau.

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The scanning process is the same as normal but the application of OCR software afterwards converts the text into a searchable format.

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The main reason why documents are scanned as searchable PDF’s is to make it easy to find a particular word or phrase within a document.

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