Document Storage

Document Storage

The IPC Group is a document storage company which provides secure and confidential archive services to a wide range of clients.

We have an alarmed, humidity controlled warehouse where boxes of paperwork are palletised and stored. Files or boxes in storage with us which need to be accessed can be retrieved and delivered to clients either by courier or if identified at file level within a box, they can be scanned and emailed within an agreed timescale as an optional service.

We provide an unrivalled UK document storage and retrieval service with guaranteed service levels at cost effective prices. We can also supply a shredding service for documents which no longer need to be retained.

Our archive document storage optional services also include:

  • The supply of boxes
  • An emergency retrieval service
  • An audit facility
  • A re-boxing service
  • Long and medium term storage options
  • A confidential and secure collection service

Both private and public sector clients use our archive document storage services, for example:

  • NHS Trusts
  • Government Departments
  • Aerospace Companies
  • Architects
  • Commercial Property Consultants
  • Electronics Companies
  • Food Suppliers
  • Housing Associations

If you would like further details on The IPC Group’s document storage services, please click here or call us on 08081 45 46 47.

Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. IPC can advise clients on suitable boxes if required. IPC retain the right to reject boxes delivered to the IPC  facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and data base entry. Numbering / colour coding can be used as required by client.

Last update on 25/05/2021 by IPC.

Where are boxes stored?

For over 20 years IPC has had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is secure, alarmed and with intruder fire / smoke detection. Boxes are rack mounted on pallets.

Last update on 25/05/2021 by IPC.

How quickly can boxes be returned from storage?

Options include standard 48 hr turnaround from client retrieval request, to an emergency 24 hour service. IPC can have boxes delivered via our secure courier service or clients can elect to collect requested boxes from IPC head office.

Last update on 25/05/2021 by IPC.

Do you provide a retrieval and scan option?

Yes, retrieval of individual sets of paperwork (non urgent) from stored boxes will be undertaken, based on client instruction as to the individual file information box (es)location. Charges will be for box retrieval plus time to locate paperwork and email to a nominated recipient, based on IPC’s Bureau day rate current at the time.

Last update on 25/05/2021 by IPC.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Last update on 25/05/2021 by IPC.