Bedford Document Storage

Document Storage

Do you find yourself trapped in the clutter of never-ending paperwork that legally binds your office? Turn that chaotic mess into organised success with The IPC Group's comprehensive document storage solutions.

Located conveniently near Bedford, our top-of-the-line, alarmed, and humidity-controlled warehouse is a secure haven for all your document storage needs. By choosing The IPC Group, not only do you regain valuable office real estate, but you also gain peace of mind, knowing your critical files are safe and readily accessible.

Document Retrieval Service

Immediate access to stored documents is a critical need, especially for businesses operating in Bedford and its surrounding regions. Managing information efficiently not only ensures smooth operations but also offers security and peace of mind.

Our specialised retrieval service prioritises your convenience, allowing you to obtain the required files and boxes swiftly. Forget the tiresome and time-consuming searches; with our support, you'll have all the essential documents at your fingertips.

Staffed by a team of professionals trained in sorting and delivering the requested items, our service guarantees a smooth experience. The efficiency of our team ensures that you receive your documents promptly, with zero hassle.

Confidential Shredding Service

When the time comes to bid farewell to documents that have served their purpose, entrust The IPC Group with their secure disposal. Our confidential shredding service guarantees absolute destruction, safeguarding your information against unauthorised access. Trust us, and rest easy knowing that your sensitive data is in responsible hands.

Document Scanning Service

With a sterling 25-year track record in document scanning services in Bedford, The IPC Group stands tall as a name synonymous with quality and trust. Catering to diverse sectors, including NHS providers, Manufacturing & Aerospace firms, and UK Laboratories, we have consistently raised the bar.

From handling intricate accounts paperwork and delivery notes to managing complex project files, quality control documents, or client files and correspondence, we digitalise all your essential business documents securely.

We take pride in exceeding expectations and building lasting relationships with our valued clients, all while offering state-of-the-art solutions tailored to your unique needs.

In search of a fast, reliable solution for Document Storage in Bedford? Click here for a fast quote or reach out to us at 08081 45 46 47.

Other Physical Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. IPC can advise clients on suitable boxes if required. IPC retain the right to reject boxes delivered to the IPC  facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and data base entry. Numbering / colour coding can be used as required by client.

Last update on 25/05/2021 by IPC.

Where are boxes stored?

For over 20 years IPC has had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure and alarmed, with intruder fire / smoke detection. Boxes are rack mounted on pallets.

Last update on 24/10/2023 by IPC.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constituted boxes or client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use relevant box size and construction to retain integrity especially over a long storage period, before filling with files (paper weighs a lot!). At IPC we can provide advice on the correct specification and even arrange for the purchase of agreed specification the boxes themselves if required.

Next all paper -based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and they are entered on our database, as to bay location. We also confirm receipt and notification of any boxes that don’t meet agreed storage standards.
With our new warehouse system, clients will have web access to check locations and request retrievals themselves (normal business hours Mon – Fri) via our storage portal. The storage portal also has features to set notes and review dates against boxes, also full audit history is logged against each box so the client can see historic box information and the ability to download box lists for audit purposes, making managing your storage as easy as possible.

Last update on 07/11/2023 by Fifty21 Admin.

How quickly can boxes be returned from storage?

Options include standard 48 hr turnaround from client retrieval request, to an emergency 24 hour service. IPC can have boxes delivered via our secure courier service or clients can elect to collect requested boxes from IPC head office.

Last update on 25/05/2021 by IPC.

Do you provide a retrieval and scan option?

Yes, retrieval of individual sets of paperwork (non urgent) from stored boxes will be undertaken, based on client instruction as to the individual file information box (es)location. Charges will be for box retrieval plus time to locate paperwork and email to a nominated recipient, based on IPC’s Bureau day rate current at the time.

Last update on 25/05/2021 by IPC.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Last update on 24/10/2023 by IPC.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes. Assuming client can provide accurate information i.e, advance notice of destruction dates for stored boxes. We will then add this information to our database and schedule these for confidential on-site shredding; however, we will always send a destruction order for client to sign off, at least 1 month before the scheduled destruction date. Costs for the service are based on weight, which will be quoted for at the time.

Last update on 24/10/2023 by Fifty21 Admin.