London Document Storage

Document Storage

London's real estate prices can be daunting, especially when allocating space for file storage. By entrusting The IPC Group with your document storage needs, you can significantly cut costs associated with maintaining in-house storage facilities. Our fully customised document storage options enable you to make the most of your office space, optimising it for core business activities and potential expansion.

We understand that each business has unique requirements and is why our document storage facilities are fully customisable to meet your specific needs. Whether it's legal documents, administrative records, or confidential files, our team ensures a seamless fit for your document storage demands.

Documental Retrieval

Quick access to vital documents is crucial for smooth business operations. The IPC Group offers multiple retrieval options for added convenience. Companies in and around London can choose to have files delivered by courier, opt for self-collection, or request our scan on demand service for swift digital access. These flexible options empower you to retrieve documents with ease, promoting efficiency and productivity.

We are proud to boast a cutting-edge facility in London that incorporates state-of-the-art protection against external threats, fire, floods, and unauthorised access. We prioritise the preservation of your records, be it physical documents or digital data, through advanced security measures and compliance with Business Continuity requirements.

Confidential Shredding Service

As businesses evolve so do their document retention needs. Our confidential shredding service allows you to dispose of paperwork that no longer requires retention securely. We handle the shredding process responsibly, and certificates of secure destruction are issued, guaranteeing irretrievable disposal.

Document Scanning Service

For London companies looking to streamline their processes and achieve digital efficiency, our document scanning service is a game-changer. We transform the way you handle your information by getting rid of paper clutter, embracing cutting-edge scanning technologies, and enabling effortless access to digital files. Our cloud-based document management system is built with advanced encryption and multiple layers of security to ensure that your information remains protected at all times. You can retrieve files swiftly, allowing seamless collaboration among team members, regardless of their geographical locations. This real-time access and collaboration enables enhanced productivity and efficiency within your organisation.

If you are looking for Document Storage London, please click here for a fast quote or call us on 08081 45 46 47.

Other Physical Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. IPC can advise clients on suitable boxes if required. IPC retain the right to reject boxes delivered to the IPC  facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and data base entry. Numbering / colour coding can be used as required by client.

Last update on 25/05/2021 by IPC.

Where are boxes stored?

For over 20 years IPC has had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure and alarmed, with intruder fire / smoke detection. Boxes are rack mounted on pallets.

Last update on 24/10/2023 by IPC.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constituted boxes or client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use relevant box size and construction to retain integrity especially over a long storage period, before filling with files (paper weighs a lot!). At IPC we can provide advice on the correct specification and even arrange for the purchase of agreed specification the boxes themselves if required.

Next all paper -based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and they are entered on our database, as to bay location. We also confirm receipt and notification of any boxes that don’t meet agreed storage standards.
With our new warehouse system, clients will have web access to check locations and request retrievals themselves (normal business hours Mon – Fri) via our storage portal. The storage portal also has features to set notes and review dates against boxes, also full audit history is logged against each box so the client can see historic box information and the ability to download box lists for audit purposes, making managing your storage as easy as possible.

Last update on 07/11/2023 by Fifty21 Admin.

How quickly can boxes be returned from storage?

Options include standard 48 hr turnaround from client retrieval request, to an emergency 24 hour service. IPC can have boxes delivered via our secure courier service or clients can elect to collect requested boxes from IPC head office.

Last update on 25/05/2021 by IPC.

Do you provide a retrieval and scan option?

Yes, retrieval of individual sets of paperwork (non urgent) from stored boxes will be undertaken, based on client instruction as to the individual file information box (es)location. Charges will be for box retrieval plus time to locate paperwork and email to a nominated recipient, based on IPC’s Bureau day rate current at the time.

Last update on 25/05/2021 by IPC.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Last update on 24/10/2023 by IPC.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes. Assuming client can provide accurate information i.e, advance notice of destruction dates for stored boxes. We will then add this information to our database and schedule these for confidential on-site shredding; however, we will always send a destruction order for client to sign off, at least 1 month before the scheduled destruction date. Costs for the service are based on weight, which will be quoted for at the time.

Last update on 24/10/2023 by Fifty21 Admin.