Northampton Document Storage

Document Storage

Managing office spaces and data storage in busy towns like Northampton can be challenging due to the high expenses and increasing data management requirements. To ensure the security of sensitive information, the IPC Group offers personalised document storage solutions. This innovation has reshaped the way businesses in Northampton manage their information.

The management of office spaces and data storage in busy urban areas, specifically in cities such as Northampton, poses distinct challenges. The tasks are often complicated by high expenses and increasing requirements for data management. Nevertheless, The IPC Group has emerged as a transformative force, providing customised document storage solutions that guarantee the security of confidential information. This advancement has completely transformed the way businesses in Northampton manage their data.

Document Retrieval Service

The IPC Group has significantly enhanced its document retrieval systems, addressing the urgent need for quick and easy data access. With these advancements, enterprises in Northampton and Cambridgeshire now have access to a range of solutions tailored to their specific requirements.

Our document retrieval service stands out due to the following features:

  • Swift courier delivery, ensuring optimal time efficiency.
  • Personalised document collection, providing enhanced control.
  • The groundbreaking 'Scan on Demand' functionality, which converts physical documents into digital format for remote accessibility.

Situated near Northampton, The IPC Group's storage facility boasts top-tier security measures, setting new standards in data protection. Incorporating advanced alarm systems and superior climate control, we ensure comprehensive security and compliance with Business Continuity standards.

Document Lifecycle Management

Effective management of document lifecycles is vital, extending well beyond mere storage. The IPC Group's dedication to precise database management ensures that each document is stored for its intended duration, in compliance with data protection laws and systematic record-keeping.

Confidential Shredding Service

In Northampton, The IPC Group offers a confidential shredding service, providing a secure method to dispose of sensitive data. Following the shredding process, businesses receive certifications verifying the secure destruction of their records, ensuring peace of mind.

Document Scanning Service

The IPC Group, a leader in document scanning services in Northampton, has built a strong reputation over the past 25 years. Our extensive experience, supported by endorsements from reputable organisations such as NHS suppliers and aerospace firms, showcases our reliability and trustworthiness. We excel in scanning a wide range of documents, including complex financial records and extensive project archives. Our dedication lies in ensuring a smooth and secure transition from paper to digital formats.

If you're in search of a reliable and rapid solution for document storage in Northampton, The IPC Group is your go-to expert. Click here for a quick quote, or contact us at 08081 45 46 47 for more information.

Other Physical Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. IPC can advise clients on suitable boxes if required. IPC retain the right to reject boxes delivered to the IPC  facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and data base entry. Numbering / colour coding can be used as required by client.

Last update on 25/05/2021 by IPC.

Where are boxes stored?

For over 20 years IPC has had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure and alarmed, with intruder fire / smoke detection. Boxes are rack mounted on pallets.

Last update on 24/10/2023 by IPC.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constituted boxes or client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use relevant box size and construction to retain integrity especially over a long storage period, before filling with files (paper weighs a lot!). At IPC we can provide advice on the correct specification and even arrange for the purchase of agreed specification the boxes themselves if required.

Next all paper -based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and they are entered on our database, as to bay location. We also confirm receipt and notification of any boxes that don’t meet agreed storage standards.
With our new warehouse system, clients will have web access to check locations and request retrievals themselves (normal business hours Mon – Fri) via our storage portal. The storage portal also has features to set notes and review dates against boxes, also full audit history is logged against each box so the client can see historic box information and the ability to download box lists for audit purposes, making managing your storage as easy as possible.

Last update on 07/11/2023 by Fifty21 Admin.

How quickly can boxes be returned from storage?

Options include standard 48 hr turnaround from client retrieval request, to an emergency 24 hour service. IPC can have boxes delivered via our secure courier service or clients can elect to collect requested boxes from IPC head office.

Last update on 25/05/2021 by IPC.

Do you provide a retrieval and scan option?

Yes, retrieval of individual sets of paperwork (non urgent) from stored boxes will be undertaken, based on client instruction as to the individual file information box (es)location. Charges will be for box retrieval plus time to locate paperwork and email to a nominated recipient, based on IPC’s Bureau day rate current at the time.

Last update on 25/05/2021 by IPC.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Last update on 24/10/2023 by IPC.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes. Assuming client can provide accurate information i.e, advance notice of destruction dates for stored boxes. We will then add this information to our database and schedule these for confidential on-site shredding; however, we will always send a destruction order for client to sign off, at least 1 month before the scheduled destruction date. Costs for the service are based on weight, which will be quoted for at the time.

Last update on 24/10/2023 by Fifty21 Admin.