St Neots Document Storage

Document Storage

In vibrant areas such as St. Neots, managing office premises and safeguarding data becomes intricate owing to escalating expenses and intricate data handling requirements. To uphold the integrity of sensitive information, the IPC Group provides tailored document storage solutions. This has revolutionized how St. Neots enterprises manage their information.

Document Retrieval Service

To address the essential need for swift and uninterrupted data accessibility, the IPC Group has enhanced its techniques for document retrieval. Companies in St Neots and throughout Cambridgeshire now have a selection of options tailored to their preferences, courtesy of this advancement.

Benefits of our retrieval service:-

  • Efficient courier delivery to save time.
  • Personal document collection for added control.
  • The modern 'Scan on Demand' feature, converting physical documents to digital for remote access.

The IPC Group's storage facility near St Neots boasts cutting-edge security measures that excel in safeguarding data. Every feature, from advanced alarm infrastructures to highly efficient temperature regulation systems, has been meticulously crafted to mitigate potential threats and guarantee that companies fully comply with Business Continuity standards.

Document Lifecycle Management

Document lifecycle management requires a methodical approach that goes beyond simple storage. The IPC Group maintains systematic record-keeping, complies with data protection regulations, and makes sure that every document is kept for the specified amount of time.

Confidential Shredding Service

Companies in St. Neots can trust The IPC Group's dependable shredding solution for the safe disposal of their information. This service ensures the secure elimination of sensitive details. After the shredding process, enterprises receive certificates confirming the secure termination of their documents.

Document Scanning Service

The IPC Group, with over 25 years of experience, has been at the forefront of document scanning in St Neots. Our unparalleled service has established our reputation as a leader in the industry. We have earned the trust and respect of esteemed organisations such as aerospace corporations and NHS suppliers due to our unwavering reliability. Our expertise lies in scanning various types of documents, including intricate financial records and extensive project archives. Our primary objective is to ensure a seamless transition of your crucial paper records into a secure digital environment.

In search of a fast, reliable solution for Document Storage in St Neots? Click here for a fast quote or reach out to us at 08081 45 46 47.

Other Physical Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. IPC can advise clients on suitable boxes if required. IPC retain the right to reject boxes delivered to the IPC  facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and data base entry. Numbering / colour coding can be used as required by client.

Last update on 25/05/2021 by IPC.

Where are boxes stored?

For over 20 years IPC has had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure and alarmed, with intruder fire / smoke detection. Boxes are rack mounted on pallets.

Last update on 24/10/2023 by IPC.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constituted boxes or client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use relevant box size and construction to retain integrity especially over a long storage period, before filling with files (paper weighs a lot!). At IPC we can provide advice on the correct specification and even arrange for the purchase of agreed specification the boxes themselves if required.

Next all paper -based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and they are entered on our database, as to bay location. We also confirm receipt and notification of any boxes that don’t meet agreed storage standards.
With our new warehouse system, clients will have web access to check locations and request retrievals themselves (normal business hours Mon – Fri) via our storage portal. The storage portal also has features to set notes and review dates against boxes, also full audit history is logged against each box so the client can see historic box information and the ability to download box lists for audit purposes, making managing your storage as easy as possible.

Last update on 07/11/2023 by Fifty21 Admin.

How quickly can boxes be returned from storage?

Options include standard 48 hr turnaround from client retrieval request, to an emergency 24 hour service. IPC can have boxes delivered via our secure courier service or clients can elect to collect requested boxes from IPC head office.

Last update on 25/05/2021 by IPC.

Do you provide a retrieval and scan option?

Yes, retrieval of individual sets of paperwork (non urgent) from stored boxes will be undertaken, based on client instruction as to the individual file information box (es)location. Charges will be for box retrieval plus time to locate paperwork and email to a nominated recipient, based on IPC’s Bureau day rate current at the time.

Last update on 25/05/2021 by IPC.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Last update on 24/10/2023 by IPC.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes. Assuming client can provide accurate information i.e, advance notice of destruction dates for stored boxes. We will then add this information to our database and schedule these for confidential on-site shredding; however, we will always send a destruction order for client to sign off, at least 1 month before the scheduled destruction date. Costs for the service are based on weight, which will be quoted for at the time.

Last update on 24/10/2023 by Fifty21 Admin.